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MINUTES OF ANNUAL GENERAL MEETING
5th October 2003 at Swadlincote
Meeting commenced at
8.45 a.m.
Present:
A Archbold, Chairman M Dark, Lockers Park
R Illingworth, Leeds G.S. N Robinson, Bedford Modern School
R Jelfs, King’s, Rochester M Calvert, RGS Guildford
D Davey, Harvey GS G Gilyead, Abbot’s Hill/St. Nicholas
P Clifford, Thomas Telford B Gilyead, Aldwickbury
J Barker, Pate’s GS L Gash, Otterbourne
R Barker, Cheltenham Bournside K Evans, St. Andrew’s
M Cumberlidge, Berkhamsted Collegiate P Taylor, RGS Newcastle
A Elliott, Durham Gilesgate Sports C B Owen, Simon Langton GGS
V Taroni, St. Anthony’s M Elliott, Squad Manager
S Flahive, Junior Squad Manager N Reid
Apologies:
L Dubarre, Leeds GS P Neary, Durham HS
M Mearns, Monkwearmouth W Crawford, Borden GS
2 Minutes of the last meeting:
There were no matters arising. The minutes of the previous AGM were accepted as an accurate record.
3 Chairman’s Report:
The chairman relayed to the meeting Nigel Robinson’s resignation as Secretary and thanked him for all the work he has done for ESSKIA during the past years. He stated that Nigel has expressed a wish to stay involved with ESSKIA. The Chairman reiterated how pleased he was with the increase in the number of schools taking part in the races this year. The Chairman then presented an engraved piece of crystal to Gillian Gilyead for all her years of dedication to ESSKIA. He thanked her also for the work she had done during her year as President to the organisation.
4 Treasurer’s Report and
Affiliation Fees for 2004:
The Treasurer circulated financial details during the course of the meeting. He outlined an amendment to the balance sheet. This was followed by an opportunity for members of the meeting to address questions to the Treasurer. He then stated that he remained confident regarding the present financial situation. It was therefore proposed that the affiliation fees stay as they are at present. The Treasurer indicated that he is thinking of retiring from the post in a couple of years’ time, therefore teachers from affiliated schools have time to consider standing for the post.
Affiliation Fees – 2004 – It was proposed that existing member schools pay £25 if they pay before 31st December 2003. After that the affiliation fee is £30. The affiliation fee for new schools will remain at £25.
Proposed: M Harcourt Seconded: M Cumberlidge
The proposal was accepted.
5 Race Secretary’s Report:
The Race secretary thanked everyone for taking part in the races. He thanked the area race organisers. He commented that the number of schools and teams this year was higher than ever, and on the friendly helpful attitude of all those at the races. However he expressed his disappointment regarding the number of teams with only three racers. He encouraged schools to make sure they have four skiers per team next year. He also expressed concern that many schools did not manage to return their entries to the finals until very near the race date. Some of this was due to a postal strike in the area in which he lives, but not all.
He commented on the excellent standard of the ISF races and the opportunity that it gave the young people who were selected to take part.
6 Election of Officers:
No nominations were received for the posts of Chairman, Vice Chairman, Treasurer and Race Secretary.
The following positions were re-elected as follows:
Chairman T Archbold Proposed: A Elliott Seconded: R Illingworth
Vice Chairman A Elliott Proposed: T Archbold Seconded: R Barker
Treasurer R Illingworth Proposed: R Barker Seconded: D Davey
Race Secretary B Gilyead Proposed: R Jelfs Seconded: P Taylor
Secretary There were no nominations received for the position of Secretary.
T Archbold proposed P Clifford, seconded by N Robinson. She was elected unopposed.
7 Ratification of Area
Representatives:
At the recent Qualifying events the following Area Representatives were elected:
Region Nomination
Chatham B Owen
Silksworth M Mearns
Gloucester R Barker
Hemel Hempstead M Harcourt
Midland Area P Clifford
Pendle J Thomson has agree to take the position until a representative could be elected
These nominations were accepted by the meeting.
8 A.O.B.:
a. Certificates – all children taking part in the races this year have been awarded a certificate. G Gilyead distributed certificates to schools from Chatham and Hemel as they had not had them at the time of the races.
b. Schoolgirls’ and Schoolboys’ Races – 2004 – information on these races is available from G Gilyead.
c. Communication of ESSKIA information – A suggestion that information regarding ESSKIA and results from the Qualifying Races and the Finals be put on a website was raised. B Gilyead stated that a website is at present being developed. Involvement of new schools was also raised. It was suggested that the Area Representatives’ names and contact details be put onto the Britski website. A Archbold stated that the committee would discuss these issues at its next meeting in November.
d. Vote of thanks – a vote of thanks was given from the floor to the committee for all the work they put into ESSKIA.
The meeting concluded at 9.45 a.m.This website is designed and maintained by UK Sports Resource